Welcome Guest [Log In] [Register]
Welcome to the Posting Board of the Regnum Caelestis - whether you're in the Digital or Local Encampment, this is the place to share ideas and communicate with other members.
Add Reply
Purchase Orders; How to request a Purchase Order or Work Order
Topic Started: Jul 6 2016, 08:42 PM (60 Views)
Ivstin
Member Avatar
Reggie Regular
 *  *  *  *
We cannot function as a 501.c3 without a record of purchases, meeting votes, and charitable donations. Therefore, when we make donations or purchase requests, we must record what we do. To do this, use the following system.

Request a Purchase
To make a request, you can send an e-mail to grandmaster@knightsregnum.org. In the subject, please put PURCHASE ORDER.
In the e-mail, please include the following:
THE VENDOR (who we are going to pay)
Shipping Terms (How long to complete, or if someone is paying for the shipping)
Shipping Method (In-game mail, US Post, Fedex, etc.)
Payment Terms (How many payments)
Payment Code (USD, WOWGP, GW2GP, RGP, etc.)

Then put the Item, How much it Costs each, and the total expenditure.
If we are seeking a SERVICE that has no concrete monetary value, we will assess this in the PO request.
Then please put a brief description of WHY WE NEED THIS TO HAPPEN.



Record a Charitable Donation
If you feel like you have performed a charitable activity and we did not record it, send an e-mail to grandmaster@knightsregnum.org with CHARITABLE ACTIVITY in the subject heading.

Please include the following information in the e-mail.
Date it was completed.
Estimated value of the activity (For digital items please list the estimated VENDOR value of the item, not the Auction Value. Fluctuating prices do not work well for charity donation.)

To WHOM it was provided.

This means a little more paper work for us as Charity Workers, but it will help us getting and keeping our 501.c3 status.

Here are the Downloadable TEMPLATES for each of these.
Regnum Donation Record
Regnum PO Template


Edited by Ivstin, Jul 6 2016, 09:10 PM.
Offline Profile Quote Post Goto Top
 
1 user reading this topic (1 Guest and 0 Anonymous)
« Previous Topic · Information (Start Here) · Next Topic »
Add Reply