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Jan 30, 2011 meeting
Topic Started: Jan 17 2011, 09:11 PM (180 Views)
Dave Huff

Tentative Agenda:
Meeting time : 10 am to 4 pm

1. Opening ceremony – honouring the past
2. Election of an executive committee (positions and responsibilities available on the zetaboards communication site set up by Mike Borgh).
3. Selection of a logo (submissions available on the zetaboard site)
4. Creating a vision and mission statement for the association
5. clarifying the difference between the IBA, OBA and BTC
6. How to fund any operating costs during the first year. (eg. a website, registering as a not-for-profit corporation, other).
7. lunch
8. networking, brainstorming, session exchange
9. Closing ritual
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Dave Huff

Re the elections.

Despite my resistance, Cherie makes a good case for why we should set ourselves up as a not-for-profit corporation. It focuses us on the primary topic of how the association will provide value to its members. There are also a number of financial and promotional benefits of being a not-for-profit.

This route also opens a number of issues we will need to address:
how to become a member
who is eligible to hold office – do you need to be CBP? member of the IBA? Etc.
who can vote
rules governing when something can be associated with the Ontario BodyTalk Association.

Under the rules for applying to be a not-for-profit, we need a minimum of 3 executives: President, Vice President and Secretary. The executives can double as the board of directors. It is our discretion whether we expand the board or not. (the application to be granted not-for-profit status will require a minimum of 10 signatures. This whole topic can be addressed at a future meeting)

In expanding the executive we can minimize the work load of those who step up. New Zealand includes: newsletter editor, treasurer, webmaster, membership manager, Under this structure the expectations of each role are only 3 hours per week.
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Dave Huff

Re: Logo

This is a opic that needs to be brought to a conclusion. My first question will be, do we vote on the image concepts sbmitted or the actual submissions as is. If the concept, then funds may be required to get one of the concepts up to a professional standard that can be used on clothing, letterhead, etc..
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Dave Huff


Here is an overview:

Re: Update to the Agenda

Chantal has requested the topic of Website be added to the agenda. She has done a bunch of research for us and has some interesting ideas on how the site can be a source of revenue for the association


Name available not available

obta.net x

obta.org x

obta.info x

ontariobodytalk.net/org x

bodytalkontario.net/org x

btontario.net/org x

bodytalkers.net/org x

bodytalkon.net/org x

onbodytalk.net/org x


Approximate Costs: .net domain: 9 USD / year and .org 11 USD / year.

Please include this name-search in the agenda for the next meeting. If there is somebody volunteering to donate 2 or 3 sessions to Harry in Kitchener, ON, he will host the web page for free (he has great service with stats and everything that is important to sell ad space). There are also mail addresses available and sub-domains (password protected or not). I will volunteer to set it up if it is hosted professionally (doesn’t matter to me if with Harry or not, but to do a good job with free hosting pages is hard – and not my cup of tea).

If you think we need something else regarding the webpage, let me know.

I will dial in by Skype again.

------
one thing we will need to discuss is do we want to allow advertising (my vote is yes). If yes, rules re who or what can be advertised on the site and what we do not want.


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Judy Archer

Hi,
I will bring nametags .

Judy
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Judy Archer

Hi Dave,
I thought the meeting time was 10 am - 1pm with optional time to stick around and network after that .
Also I wonder if there would be an opportunity to do brief introductions- a couple of sentences each so we have some sense of who is in the room and on skype- It would be a small way to connect, especially for someone like me who does not know most of the people who have been at previous meetings.
Another agenda item needs to be how we get more involvement or include input from people outside the GTA. It may not be for the January meeting, and it is a concern of mine that we need to be more proactive about including practitioners from the whole province.
Judy

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