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Meeting #3 Minutes; Jan 30, 2011
Topic Started: Feb 2 2011, 11:33 PM (213 Views)
Jessy Morrison

ONTARIO BODYTALK ASSOCIATION
OBA GENERAL MEETING

January 30, 2011

Meeting Facilitators:
Dave Huff, Bill Wallace
Secretary: Jessy Morrison

Attending in Person:
Tara Beharry – Listowel Carol Cook - Kincardine
Nicole Fisher - Newmarket Karyn Geeza – Sudbury
Dave Huff – Barrie/Toronto Jessy Morrison - Barrie
Lena Mascarin - Woodbridge Janice McDonald - Brantford
Ethel Rowntree - Paris Bill Wallis – Woodbridge

Via Skype
Kristine Apostol - Scarborough Judy Archer - OrilliaNancy Croth – Waterloo
Carol Earle - Iris Edelman - Thornhill Chantal Spleiss - Switzerland


AGENDA ITEM


Opening Ceremony was observed. Three candles were lit representing the past, present and future. Participants were asked to take themselves back to the very first BT class you ever took. Without that class /mates/ instructors none of us would be here. Some of the reflections shared included feeling gratitude, awe, magic in being introduced to this information, knowing this is what I’m meant to do, studying and learning that never ends. We honoured that in our mission we are pioneers of a system that will eclipse all other systems where we will make a difference to those who come in the future.

Dave shared the analogy of the association being like the human body.
Body is a collection of 50 trillion cells. If they don’t do anything then the body doesn’t either. An association is the same and needs an energy of its own, an identity and a physical structure of positions within the association. What is each of us willing to give this particular body?

Putting executive in place:
Nancy had put some preliminary work into election nominations. Although nominations were requested in Dave’s message posted on Zetaboard, which was referenced in an email sent by Karyn Geeza to some 120 BodyTalk students, no nominations were received.
A brief discussion was held around the proper protocol to nominate candidates for various positions. A lengthy discussion was held around a concern that electing an executive being premature given the low number present. In the end, it was agreed that an interim executive be put in place to lead the movement to create an Ontario BodyTalk association. At minimum we would require a President, Vice President, Secretary, and Treasurer. In the end elections were held for the above mentioned positions plus a Spirit Manager, a Web Manager with others serving as members at large for future positions Membership, Newsletter Editor, Special Events Planning, with Communications being key.

Suggestion: Temporary council for 6 months, open to re-voting
Suggestion: Payment scheduling is not monetary; instead do in exchange for BodyTalk sessions

The nominations/elections were tabled for a short period to address the website prior to Chantal needing to leave the call.

Website

Chantal Spleiss offered to spearhead the actual creation of a website for the Ontario BodyTalk Association. She will have discussions with the executive elected to decide on what name to use and will take the initiative to find a host and do the web design. It was suggested that a committee determine what and how things should be included on the website within the parameters that Chantal can outline in her expertise.

Executive Elections:
Nominations for positions where achieved by both nomination and expression of positions of interest by those in attendance.

President nominee: Dave Huff accepts nomination
Definition:Duties TBA
Nominated by Nancy Croth
Seconded by group
Dave lets his name stand

VP nominee : Nicole Fisher (for importance of masculine/feminine)
Definition:Duties TBA
Nominated by Dave Huff seconded by group
Nicole lets her name stand

Secretary nominees: Jessy Morrison
Definition: Recording and distribution of meeting minutes
Nominated by Karyn Geeza
Seconded by Ethel Rowntree
Jessy lets her name stand

Webmaster: Chantal Spleiss
Definition: interface to general public and members, need log in
(Zeta board got us launched but difficult to navigate)
Need committee to say what is included on website, then can take info offered from members
Self Nominated
Seconded by Kristine & group


Treasurer: Nancy Croth
Definition: Duties TBA
Self Nominated
Seconded by Karyn Geeza

Spirit Manager: Tara Beharry
Definition: to hold the energy of the circle
Self-nominated
Seconded by Dave Huff

List of Board Members:
Diannah Benson, Ethel Rowntree, Janice McDonald, Carol Cook, Tara Beharry, Karyn Geeza, Lena Mascarin, Judy Archer, Iris Edelman, Bill Wallis,
Each one opted to let their name stand
Although other positions would be filled by members at large, positions that were considered out of interests expressed by each attendee include:
Membership Manager: Judy Archer, Karyn Geeza, Janice McDonald
Definition: TBA each to bring forth tasks they are willing to accept
Communication coordinator: Karyn Geeza, Janice McDonald,
Definition:TBA
Special Events/Conferencing Coordinator: Kristine Apostol, Lena Mascarin, Judy Archer
Definition: TBA
Regional Representatives: Carol Cook here to represent and take info back to her group
Skype Coordinator: Iris Edelman
Definition:TBA
Infrastructure Development/Policies/R&D:Bill Wallis, Janice McDonald, Ethel Rowntree, Iris Edelman
Definition: Governance, By-laws, Organizational Development:


Logo Selection:
All submissions to the Logo contest were reviewed, considered, and discussed. It was agreed that conceptual submission would need to be professionalized if selected and any logo design chosen that contained the BodyTalk logo would need approval from IBA Head office due trademark restrictions

After considerable discussion Janice McDonald moved that we accept Option #2 of Logo Design Option 1 (Mike Borgh submission designed by Maria Petrova (a BodyTalker in New York) as the official design logo for the OBA in a raw formatted imageAccepted

Break Called:
During the break it was suggested by Tara Beharry, Spirit Manager, that given all that was accomplished that the meeting be called to a conclusion to give the participants an opportunity to celebrate and savour the accomplishments of the day.

The remaining items of the agenda were deferred to the next meeting to be held February 27, 2011. Agenda Items deferred include: Creating a vision and mission statement; clarifying the difference between IBA, OBA, BTC; How to fund operating costs; do we organize as a not for profit corporation?
Next Meeting Feb 27, 2011

Contemplate what vision and mission statement should say
To do’s :
Board members will need to revisit “Here is how I want to contribute” as well as stating what they do NOT want to do and forward to Dave Huff at dave@thematrixmaster.com

Bill will put his “Not-for-Profit” presentation on zeta board and/or forward to Board members to forward to communication directors and keep emailing people out.

Board members are to set up an email list to each other to open lines of communicate with each other directly

Consider how we will encourage others to join. “What’s in it for them”.

Vision /Mission statement needs development. The purpose of this organization needs to be further discussed. Everyone should draft what they think should be included in these statements

Dave planted the seed regarding how to use Facebook, LinkedIn, twitter, etc. to the maximum benefit: need a coordinator to develop

Need to take a look at how best to use modern technology for future meetings


Closing ritual was observed with Tara leading the celebration of all that was accomplished in today’s meeting. Meeting was followed by a fellowship luncheon by those opting to stay.


Edited by Jessy Morrison, Feb 2 2011, 11:35 PM.
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